Policies, procedures, and forms university of oklahoma. Sign the form at the cashiers window to confirm receipt of the reimbursement. Enter the department name for which the petty cash fund has been established and the date of the request. A petty cash reimbursement form is used by a party to get reimbursed for the expenses that they may have rendered while performing a job for someone. Petty cash is often used for meeting refreshments, reimbursing an employee for office supplies she purchased, or other miscellaneous expenses that require payments in cash or coin. Reimbursement of petty cash expenditures the fund should be reimbursed so that the money on hand will be adequate for your needs over the next 710 days. The date of reimbursement, cost center name and number, employee name, dollar amount of the reimbursement, and authorized approval from the dean and the cbadba must also signapprove the reimbursement form. Getting reimbursed for a certain expense is always a good thing to keep in mind when your working that is because it means you are not spending your money. Individual receiving payment must present their fit id. It will help you save a lot of time and the students would greatly benefit from it.
By filling in the petty cash reimbursement form, the party concerned actually offers the other party the details of the money that they may owe the first party. Attentionenter a requisition in the system for a direct voucher payment dvp to receive reimbursements. If an employee of old dominion university uses personal funds to purchase goods for departmental use, heshe can be reimbursed using the petty cash expenditure reimbursement form pc1 from a departmental petty cash fund or by inputting an expense report in the chrome river system. Attach original receipts to the front and back of the printed form. Complete this form using the hand tool from the acrobat toolbar. Advertisement at the end of the reporting period or when the petty cash log is filled up, the custodian in charge of the cash will count the money and compare to the. Vanderbilt establishes petty cash funds for a fixed amount. Use fill to complete blank online university of dayton pdf forms for free.
Food, beverage, and gifts expense policy pdf food beverage and other exception expenses procedures pdf food and beverage expense certificate form xls. To enla rge the form on your screen, use the zoomin tool from the acrobat toolb ar. The best way to help the bright students is through scholarships and other similar programs. In addition, note that the payment will list the custodians home address instead of department address. Fill online, printable, fillable, blank petty cash reimbursement form. The abuse or overuse of petty cash checking will result in the loss or restriction of this convenience. Petty cash funds consist of money kept on hand by departments to be used for minor operational expenditures, ex. Petty cash reimbursement form pdf document mott community. Once completed you can sign your fillable form or send for signing. Expenditures must be recorded on a standard petty cash voucher form pdf, adobe reader required and must contain a description of the items. Reimbursement to be submitted with original receipts. A petty cash log can be taped to the envelope or stored with the cash so that whenever you remove or add cash you can use the form to record the date, payee, purpose, and amount. As petty cash transactions must be recorded each month in the universitys general ledger the petty cash monthly returns appendix 3 are to be. Fill free fillable petty cash reimbursement pdf form.
Please complete a petty cash reimbursement form pdf. Petty cash reimbursement form office of the bursar cashiering room b127 ext. Petty cash reimbursement department name o after receiving confirmation email, bring form, receipts, backup documentation, and csun id to university cash services, bayramian hall bh 100r information. Completing petty cash form 1 date todays date 2 employeestudent name person claiming reimbursement 3 uinstudent id claimants uinstudent id 4 department contact person person handling reimbursement form 5 phone phone number of person handling reimbursement form. As stated earlier, petty cash is in its most basic form, emergency funding for the employees to use for when there is a need to purchase materials, office supplies or even just to replace a water machine for the employees. Petty cash reimbursement financial services ryerson. The budget manager person responsible for each foap must print their name, sign, and date the form indicating their approval of this payment.
These funds should be used only when cash is the most cost efficient method of payment. Be advised the tab method will not stop at check box options. Petty cash form financial services the university of chicago. Employees so authorized by their budgetary head will be reimbursed in cash from the master fund for official petty cash purchases upon presentation in person, of the original receipt and properly completed master petty cash reimbursement request form. Petty cash reimbursement on grants weill cornell medicine. Cal poly staff, faculty, and students can use this form to get reimbursed for small purchases made on behalf. An individual cannot request and approve petty cash for personal reimbursement.
Therefore, a payment to a budget manager requires their supervisors approval. Cash reimbursement procedures office of the comptroller. Attach original receipt below and personally submit to bsc. Free petty cash template petty cash template free word templates, petty cash log template printable petty cash form, sample petty cash log template 8 free documents in pdf word, here we are going to help you manage petty cash system with this petty cash log template because we always help you to get things bullet journaling on the job. The petty cash reimbursement form is 1 page long and contains. The petty cash fund reimbursement will be held at the bursars office under the phone number recorded in this field. Employee expense reimbursement form xls must accompany any request for expense reimbursement more than 120 days after the event. May 08, 2019 a petty cash log can be taped to the envelope or stored with the cash so that whenever you remove or add cash you can use the form to record the date, payee, purpose, and amount. Forms division of finance the university of vermont. So if you were thinking of creating a cash voucher or a petty cash reimbursement request form, then you might want to give this a try. It is not to be used to refund expenses to employees, pay supplier invoices etc.
A petty cash reimbursement is a repayment or compensation of a now empty or low petty cash funds. A business uses a petty cash account for tracking physical cash used to make small payments. Lastly, create criteria for which petty cash should be released. This person is responsible for the releasing and monitoring your petty cash fund. All cash reimbursements are subject to audit by internal and external auditors and the general accounting staff. Reimbursement will only be made for expenses allowed under the purchasing policy and travel and entertainment policy. This helps the custodian decide if petty cash should be released for purchases or reimbursements. The exact reimbursable items will be strictly up to the agreement between the employer and employee. Instructions for completing petty cash reimbursement. Petty cash funds must have reimbursement requirements for employees whove paid qualified expenses outofpocket and for documenting how petty cash was spent.
Petty cash reimbursement form 0712 fashion institute of. For assistance with petty cash forms, please call 2708092191. When completing the form, please make sure to enter a detailed description of your purchase and its purpose. The cash can be kept in a small safe or locked file cabinet, perhaps in an manila envelope. When the choice is made to use this form of purchasing, please. Free printable printable petty cash form pdf from vertex42. For example, you may require that an employee fill out a form and submit a receipt before receiving money back from petty cash.
Petty cash funds provide cash to units and departments to cover minor expenses, such as reimbursement of staff. As stated earlier, petty cash is in its most basic form, emergency funding for the employees to use for when there is a need to purchase materials, office supplies or even just to. Move down the form by using the tab key, hold shift down and press t ab to move up the form. The maximum reimbursement amount you may receive from the petty cash. To enla rge the form on your screen, use the zoom in tool from the acrobat toolb ar. Petty cash procedure guide california state university. A reimbursement form from petty cash requires the submission of a petty cash voucher from the business office.
Please note that the current procedures for reimbursing departmental petty cash funds will remain in effect. Petty cash a petty cash fund is cash loaned for the purpose of making small purchases where it is not reasonable to make a disbursement by check and purchases are impractical or unavailable through procurement and disbursements one card or expense reimbursement. Petty cash reimbursement california state university. A copy will be sent by the bursar and treasury services to the budgetary head. All pdf files are located on the right, under files. Please make the following changes to the petty cash fund. Receipts should be faxed along with this form to 4872119.
Attach original receipt below and personally submit to bsc main office located in 115 bruckner hall for reimbursement. There is a limit of 50 on any one item claimed unless otherwise authorised by the finance office. When an employee seeks reimbursement via petty cash from the departmental petty cash fund, the employee must complete a petty cash reimbursement form pc1. To submit for reimbursement, please complete a pdf file petty cash reimbursement form and. Cell phone reimbursement authorization form excel universityprovided cell phone authorization form excel petty cash petty cash close out form excel petty cash fund balance reduction excel petty cash fund replenishment in cash or by check excel petty cash request form excel purcard. The employee reimbursement form is a standardized template an employee may use to report expenses paid on behalf of the company while seeking to be paidback. The benefit of using a standard form to gather such information resides in the.
The only money that should be used as a float for petty cash is the cheque issued. Your petty cash form needs to be signed by your manager before it will be accepted at the office of the bursar. Follow the guidelines for issuing petty cash reimbursements 6810, petty cash procedures. Petty cash procedure guide statement this policy establishes the proper uses and administration of petty cash funds.
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